Can an accountant manage several societies?

Yes. Each society has its own database, so several can be looked after without mixing them up.

Does it calculate interest on arrears?

Yes. Interest is calculated on arrears. Arrears lists can be shown with age and by billing head.

Can maintenance bills be raised for the whole society at once?

Yes. Auto billing runs for the whole society in one go. Billing heads and parking charges are set per society, and billing amounts can be updated in bulk.

We use an older Access-based system. Can the data come across?

Yes. A society can be created and migrated from Access.

Housing Society Billing & Maintenance Software, Mumbai

Housing society accounting with member billing and auto billing, interest on arrears, member receipts, arrears lists, GST billing register, NOC and outstanding letters, and income and expenditure accounts.

For housing societies and the accountants who keep their books. Society Hub raises the maintenance bills, takes the members’ receipts, charges interest on what is late, chases arrears and closes the year with an income and expenditure account — with each society in its own database, so an accountant who looks after several never mixes them up.

Setting up a society

New society with its default records, and new year when the year turns
Billing heads set per society, and a parking charges master per society
Society committee master
Opening balances for accounts, opening bank reconciliation and opening fixed deposit information
Budgeting, and letter customisation for the society’s own letters
Create and migrate a society from Access, so an older system’s data comes across, and split a society into two years
Mail settings for sending from the society’s own mailbox

Members and billing

Member accounts with bulk detail editing and import from Excel
Members created for different billing, where flats are billed on different terms
Update billing amounts in bulk or for a single member, and member transfer when a flat changes hands
Billing and auto billing for the whole society in one run
Change bill details, bill-head order and the notes printed on the bill
Interest calculation on arrears

Receipts and payments

Member receipts in cash or bank, with import of member receipts
Other receipts and payments in cash, bank and petty cash, with import from bank and cash
Journal, credit and debit notes, credit and debit adjustments
Bank reconciliation

Member reports

Member receipt register, member ledger, member billing register and member register
Arrears list, arrears with age, and arrears by billing head in columns
Members holding more than one flat
Member balance analysis and month-by-month member analysis

Letters and notices

Member outstanding statement in letter format
NOC and other letters
Balance confirmation letters
Reminders, status entries and a message log; SMS, mail and notifications to members

Books and final accounts

Cash, bank and petty cash books, journal, credit and debit note and adjustment registers, general ledger, sub ledger and ledger statement, ledger head-wise grouping
Billing register with GST, GSTR-1 Excel generation and GSTR-2 working
Receipt and payment summary, for one month or several months side by side
Trial balance, statement of affairs and income and expenditure account, each in N and T formats, and the fixed asset schedule
Fixed deposit statement, and an over/below TDS checker
Balance analysis and monthly analysis, statistics and entry list
Invoice and voucher printing, bank slip statement
Report set, and every report out to Excel, PDF or e-mail

Access and control

User-wise login and rights, and web users for a manager or accountant
Lock a selected period, merge accounts, multiple delete
Transfer masters and balances to the new year

Technical details

Microsoft .NET on Microsoft SQL Server, one database per society

Society Hub